How to Share a Sheet in SmartsheetGov


Collaboration is at the heart of successful project management, and SmartsheetGov makes it easy to involve team members, stakeholders, and external partners in your work. In this edition of the Smartsheet Learning Series, we’ll guide you through the simple steps to share a sheet, enabling seamless collaboration and efficient information sharing.

The Importance of Sheet Sharing

Sharing sheets in SmartsheetGov is a crucial feature that facilitates teamwork, transparency, and accountability. By granting access to relevant individuals, you can ensure that everyone is working with the most up-to-date information, minimizing the risk of miscommunication or duplication of effort. Additionally, sheet sharing allows you to assign tasks, track progress, and gather feedback from collaborators in real-time, streamlining your project management processes.

Step-by-Step Guide to Sharing a Sheet

Step 1: Access the Share Option

Within your Smartsheet workspace, open the sheet you want to share. In the top-right corner of the screen, locate and click the “Share” button.

Step 2: Configure Sharing Settings

A “Sharing” prompt will appear, presenting you with various options:

  1. Invite Collaborators: Add the email addresses of the individuals or groups you want to share the sheet with.
  2. Determine Permissions: Set the level of access for each collaborator, such as “Viewer,” “Editor,” or “Admin,” ensuring appropriate access controls.
  3. Customize Notification Message: Personalize the message that will accompany the sharing notification, providing context or instructions if needed.

Step 3: Share the Sheet

Once you’ve added your collaborators, determined their permissions, and customized the notification message (if desired), click the “Share Sheet” button.

After sharing, the collaborators you’ve invited will receive an email notification informing them that they have been added to the sheet. They can then access the sheet according to their assigned permissions, enabling seamless collaboration and information sharing.

Sharing sheets in Smartsheet offers numerous benefits, including:

  1. Enhanced Collaboration: By involving team members and stakeholders, you can facilitate real-time collaboration, gather feedback, and ensure everyone is working towards a common goal.
  2. Improved Transparency: Shared access to sheets promotes transparency, keeping all collaborators informed and accountable for their contributions.
  3. Efficient Information Sharing: Sheet sharing eliminates the need for manual distribution of information, ensuring everyone has access to the latest data.
  4. Access Control: Smartsheet’s permission levels allow you to grant appropriate access to collaborators, maintaining control over sensitive information.

Whether you’re working on a complex project or a simple task list, sharing sheets in Smartsheet can revolutionize your collaboration efforts. Follow the simple steps outlined in this blog post, and unlock the power of seamless teamwork and efficient information sharing.
For more Smartsheet tips and tricks, be sure to check out our Smartsheet Learning Series at or follow us on social media.

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